2011-2012 Admininistrative Cabinet
President

    Nathan Pickrell

    chair@csulb.acm.org

Vice-President

    Frank Lima 

    vicechair@csulb.acm.org

Treasurer

    Andrew Meredith

    treasurer@csulb.acm.org

Secretary

    Joshua Liong

    secretary@csulb.acm.org

Appointed Positions
Faculty Advisor
    Frank Murgolo

AESB Representative

    David Nuon

    aesbrep@csulb.acm.org

Contact Liaison

    David Barahona

    liaison@csulb.acm.org

Event Coordinator

    Derrik Bulmer

    events@csulb.acm.org

Publicity & Recruitment Chair

    Salvador Llamas

    publicity@csulb.acm.org

Market Manager

    James Coolidge

    vendor@csulb.acm.org

Membership Chair

    Donald Herman

    membership@csulb.acm.org

Co-Webmasters

    Lynn Cherngchaosil

    Christian Escobar

    webmaster@csulb.acm.org

Office Technician

    Alex Chavez

    tech@csulb.acm.org

Open Positions

Alumni Advisor

Fundraising Chair

    fundraising@csulb.acm.org

Historian

    historian@csulb.acm.org

Librarian

    librarian@csulb.acm.org

ACM Meeting Minutes for Wednesday, November 9th, 2011 at 1:04 PM in EN2-103

1. CALL TO ORDER
   1. Roll Call 
      1. Administrative Cabinet
      1. President:  Present
      2. Vice: Present
      3. Treasurer: Presesnt
      4. Secretary: Present
      2. Appointed Positions
      1. AESB Representative: Present
      2. Contact Liaison: Present
      3. Event Coordinator: Present
      4. Publicity & Recruitment Chair: Present
      5. Market Manager: Not Present
      6. Membership Chair: Present
      7. Webmaster Cherngchaosil: Present 
      8. Webmaster Escobar: Present
      9. Office Technician: Present
      3. Project Managers (some not listed to avoid double counting officers/managers)
      1. Socie-D - Ben Chang: Not Present
      2. Women in Computing / Links for Good - Ariana Aguirre: Present
      3. Programming Team - Jonathan Nacionales: Not Present
   2. Approval of Agenda - Number of corrections: 3 - [Sal/Ariana]  - [PASSED]
   1. Sal: Pass
   2. Ariana: Pass
   3. Approval of the Minutes - Number of corrections: 4 - [Sal/David] - [PASSED]
   1. Sal - Pass
   2. David - Pass
2. ANNOUNCEMENTS
   1. Guest Introductions:
   2. ACM-W: Presentation this Thursday
   1. Ariana: Tomorrow, Richard will be presenting for the ACM-W meeting ... from 4-5PM in VEC 113...about...
   1. Sal: Quirks in programming language
   2. Ariana: There will be pizza!
   1. Frank: Keep the camera and then [use it].
   3. Alex Chavez: Will the meeting involve pigeons?
   1. Sal: Probably. I am a little scared of going.
3. BUSINESS:  
   1. Officer Reports:
      
      1. Faculty Advisor: Not Present
      2. President: Nothing to report
      3. Vice:
      1. Tony Pompei & Bernadina Presentation Youtube Upload Status Update 
      1. Frank: Still working on it; Sidetracked by Senior Project stuff. I will make just one large upload after Richard's presentation.*
      2. Surveillance Boost
      1. Nate: Reference to the 4th camera to put up.
      2. Frank: Do we have cables for it?
      1. Nate: The problem is attaching it to the wall
      1. Frank: Metal with concrete screws and drill.
      3. Sal: Will you have to wait until the winter?
      1. Frank: Just over a weekend.
      1. Sal: Over this weekend?
      1. Frank: The following weekend if possible.*
      1. Sal: We're going to have a lot of work to do.
      1. Midterms
      1. Frank: Yay
      4. Treasurer:
      1. Printer - What to do with it?
      1. Nate: Can we auction it on ebay?
      1. Andrew: Anyone want to volunteer to auction it on eBay.
      1. Donald: I'll research it when I have time.
      1. Ariana: Craigslist, Amazon, ebay?
      1. Nate: Whichever [method].
      1. Donald: I tentatively agree.
      2. 1.5 TB Hard Drive Exchange - 
      1. Andrew: ?
      1. Nate: EAT's trying to exchange a 1.5 TB hard drive for our two cameras.
      1. Andrew: [State of hard drive?]
      1. Nate: Never been used.
      1. Ariana: Do we have use for a hard drive?
      2. Frank: Is it a SATA?
      1. Nate: Yes. We currently have about a month of camera [footage]. I would like to extend it to a year. We can also use it to back up the servers.
      1. Sal: Are we authorizing the exchange of one or two cameras?
      1. Nate: 2.
      2. Motion - [Andrew/Ariana] . Exchange two cameras for 1.5 TB hard drive hardly used hard drive. - [PASSED]*
      1. Andrew: Okay.
      2. Ariana: Pass.
      3. Nate: Use it as a backup drive or surveillance drive?
      1. Frank/Andrew: Backup Drive.
      1. Ariana: Are we going to have a sitdown [of the exchange]?
      3. Grants Timeline. Verify Grants Due Date -
      1. Andrew: ?
      2. Nate: When are the grants due? When do we have to spend them by?
      1. Andrew: Submit the report [for the programming team grant] 30 days after the event.
      2. Andrew: There's another grant that [Ariana may have pushed for]...
      4. Motion - [Andrew/Ariana]
      1. Andrew: I already gave the money
      2. Ariana - Pass
      5. Room for 2 rooms for three nights for $443.94 and registration for $264.00.
      6. Motion - [Andrew/Ariana] Reimbursement of Lynn and Steve Gold for$443.94 + $264.00. - [PASSED]
      1. Andrew /Ariana - pass.
      2. Andrew: We have approx $46 in gas money. 
      7. Motion - [Andrew/Frank] Reimburse gas up to $46 after the event upon receipt of the receipt. - [PASSED] 
      1. Andrew - Make sure to give me the receipt.
      2. Frank - Be sure to send a [reminder email]. Pass.
      8. Motion - [Andrew/Ariana] - Reimburse $10 per person attending the programming team for food. - [PASSED]
      1. Andrew: We have money.
      2. Ariana: I want food.
      1. Andrew: Remember, no alcohol! 
      5. Secretary: 
      1. Josh - I'd like to upload 60GB of photos/videos of Switzerland.
      1. Nate: I'd like to too. While it's not an ACM event there's a lot of ACM members.
      1. Sal: Authorization is not required.
      6. AESB Representative:
      1. Derrik: Board of control was able to approve grants.
      1. Sal: We did not appoint for the grants from AESB.
      2. Derrik: Our E-Week charter was accepted. We have a LAN Party on the third day of E-Week.
      1. Frank: I'll help you out [with prior experience and documentation from beachcon]
      2. Nate: Location?
      1. Frank: ECS 3rd floor - 306. 
      7. Contact Liaison: 
      1. David: Nathan is invited to a homecoming for the College of Engineering Alumni/Northrup Gummen to come out at ECS-312 and they're inviting the majority of the presidents of the orgs. 
      1. Nate: Presidents of all three orgs are going to the programming team. I requested to send a substitute and he hasn't responded.
      1. David: I'll be attending as a VP of AESB.
      8. Event Coordinator: 
      1. Bang Tournament.
      1. Derrik: At the meeting I mentioned the Bang Tournament the week after Veterans week but I will have to change it. Next week could be the signup week.
      9. Publicity & Recruitment Chair:
      1. Office Hours -  I'm currently working on flyers for the snack shop. We gotta make another more serious one with snacks on sale. I'm going to make the flyer for the Women in Computing tomorrow.
      1. Ariana: And prices?
      2. Frank: From a business stance, it's probably better to not have prices listed?
      1. Sal: Yeah.
      1. Frank: We changed our food stock a lot. I gotta get stock of what we're selling things for.
      10. Market Manager:
      1. Nate: We did just restock the room.
      11. Membership Chair:
      1. Alumni List* 
      1. Donald: I have time this weekend to work on the Alumni list 
      12. Webmasters:
      1. Project Pages: 
      2. Christian: I do want to get the new charters out and I've been talking to Lynn about that stuff
      3. Ariana: Isn't the Secretary supposed to have that?
      1. Christian: We have it in the dropbox but not in the [correct corresponding folder in the website].
      13. Office Technician: 
      1. Frank: Going in there and cleaning up the office. If you have food and drinks; I know you guys do and it's hanging out there... please just throw it away!
      1. David: Like your sushi?
      1. Frank: Yeah---
      14. Open Positions are available!
      1. Sal: The reason why we have so many appointed positions is to [get people involved]. Say if someone wants to be office tech...a new member can be official called office tech...
      1. Frank: And if someone wants to take it; I'd be more than willing to give it off.
      1. Nate: I [do not expect any new candidates].
   2. Project/Committee Reports:
      
      1. Augmented Ebay Project Charter (Draft):
      1. Karan: We have attended the workshop on Friday Business Plans. They told us how to do the entire project of writing a business plan from inception to financial analysis. With respect to development, we're working on the user module and we're having trouble with the ebay sandbox site. We will talk to the technician in regards to uploading the listing. We have completed a lot of Sentia work; We just need to link it with SFNBC? I have sent my device proposal a month ago; if you want to resend my project charter then [we can remove] the draft [status] and make it official.
      2. Karan: We have someone from graphics to make the animations. We have decided on a humanoid chimpazee to interact with the user. The user will enter chat sessions with the chimpaze. The format will be updated with AJAX.
      1. Nate: You might want to bring some screenshots.
      1. Karan: We have a lot of the [functionality] so [next time we can] show off pictures.
      1. Nate: Have you hit any stonewalls?
      1. Karan: We are not able to send a sample to ebay
      1. Nate: Yeah so you're contacting tech support for that.
      1. Karan: We need to do the business plan too and the financial summery/ profit-loss statement. Before the presentation commences on April 3rd; I will have a title of competent communicator [with my name].I will have the credential to [present]. Next week I'll have an audio visual presentation.
      1. Sal: How much time do you need for your presentation?
      1. Karan: I will resend the proposal of the project.
      1. Boeing Project: 
      1. Andrew: 2 out of 4 projects are done. My boss might give an outline of the cockpit of the DC-10. We might have a cockpit for future projects.
      1. Nate: Start using [room] 306 more!
      1. Andrew: It has to be on the ground floor. The dean does spot audits and [may take it away from you.]
      2. Chess Engine Project (Draft):  Nothing to report
      3. Modder's Workshop: 
      1. Derrik: Finale of the workshop next week! I want to incoprorate a Paint.NET and Blender tutorial; a lot of artists [are intersted].
      1. Nate: Would it help to add Blender?
      1. Frank: We used to have them! Just to let you know...there's a interface difference between the two.
      1. Nate: I have to prove it is useful in the class. If it's being used in the 491 class then we can put up a case to gain approval.
      4. Programming Team: 
      1. Located at Riverside Community College. 
      1. Lynn: I only reserved three rooms; it should be enough. If not then we can reserve more. 
      1. Nate: James and I have no problem in the morning but if there's extra room...
      1. Lynn: two people dropped [from the room reservation] so there's more room.
      1. Ariana: There's one where Lynn and I are staying in.
      1. Fill your tanks beforehand so that ACM may reimburse you!
      2. Sal: Bring cameras!
      1. Ariana: I will bring one.
      2. Frank: I can let people borrow it but bring it back! It's a mini HD video camera. 
      3. Sal: I want to talk with other ACM members and arrange a bonfire; I want to connect thru paper/pencil/laptop. It'll be me, Lynn, Ariana and maybe James to talk to the Cal Tech guys. 
      5. Socie-D: 
      1. Donald: Hard at work with that. 
      1. Nate: I haven't looked at your code but I know it's growing.
      1. Donald: I hope to integrate it soon not just four seperate project.
      1. Sal: That's what SVN is for!
      1. Donald: I failed to force the group to use SVN [properly]
      6. Women in Computing Startup: 
      1. Ariana: Alice workshop at Lakewood High at the end of the semester. No guarantees.
      2. Ariana: I move to approve funding for four pizzas
      3. Motion - [Ariana/Sal] - Four Pizza up to $30 for ACM-W presentation. - [PASSED]
      1. Ariana: Pass
      2. Sal: I already put it on the flyer. 
      4. Sal: Have you talked about creating a computing engineering workshop for women.
      1. Nate: I'm having trouble thinking of who would do it. 
      1. Ariana: What kind of workshop?
      1. Sal: Mechanical Engineering; just with lights [and stuff]. 
      7. Links For Good: 
      1. Ariana: We are making progress. David worked on a user panel for logged in users. We're making little steps!
   3. Event/Fundraising Reports: 
   1. Andrew: Idea: Offer to sell pizza outside to people outside [in] the hallway. $1? 50 cents?
   1. Frank: Nope. Well...this is different. If we don't break even with our costs then we're wasting money. 
   1. Andrew: We want to advertise it to see if people are willing to buy a slice of pizza for a dollar at lunch time.
   1. Nate: We'd be ordering so many pizzas that there wouldn't be enough.
   1. Andrew: We'd be making forty cents a slice. 
   1. Ariana: I think it's worth trying.
   2. David Nuon: Put up a sign.
   3. Andrew: You can put up a sign; buy here at 1:00 PM. Ariana says to try the delivery. 
   4. Old Business - 
   1. A list I can give to new officers in the event the old administration disappears for Dr. Murgolo
   1. Nate: I've been doing tutorials about how to [access resources].
   2. Frank: Can we publicize it through a public link?
   1. Nate: There's still sensitive information.
   5. New Business - None
4. ADJOURNMENT [1:55 PM]
   1. Closing Comments 
   2. Next meeting on November 16th, 2011 @ 1:00 PM in EN2-103.